Catering for your event, from one local caterer in Ireland

A seated meal with plated courses needs the most staff and the most kitchen space, and it gives you the most control over timing. A buffet or sharing platters need fewer servers but more food, because portions are not controlled. Canapés and bowl food suit standing receptions and evening events. A barbecue or food truck is relaxed and often cheaper to staff, but it depends on the weather and on space outside for cooking.

Beyond the menu, the price is driven by guest numbers, the number of serving staff and chefs, hire of crockery, glassware, linen and furniture, travel, and how long staff are on site. Drinks may be a separate arrangement; if the caterer supplies alcohol at a venue without its own licence, a licence or temporary event notice is needed, which is covered below.

Most caterers ask for a final guest number and dietary list a week or two before the event. Agree what happens if numbers change after that point, because food ordered and staff booked are usually charged anyway.

• the menu per head, and what the minimum number of guests is
• staff: chefs, servers and bar staff, with their hours on site
• equipment and hire: crockery, cutlery, glassware, linen, tables, chafing dishes
• who clears, washes up and takes the rubbish away
• travel and set-up, and any access or kitchen requirements at the venue
• how dietary needs and allergies are handled and labelled

Many venues have a list of approved caterers or charge a fee for bringing in an outside one. Check this before you get attached to a menu. Ask what kitchen facilities exist, whether there is power and water for a marquee or field, and when the caterer can get in to set up.

A temporary event notice covers events with fewer than 500 people at all times, including staff, and has to be given at least 10 clear working days before the event.

The GDPR applies to photos and guest lists; in Ireland the Data Protection Commission is the supervisory authority. If a supplier processes personal data on your behalf, you need a data processing agreement.

Irish companies are registered with the Companies Registration Office. Ask for the company number and VAT number, and check whether prices are quoted with or without VAT.

Source: dataprotection.ie · eur-lex.europa.eu · revenue.ie

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